Welcome Newbie
To kickstart this adventure, we’ve prepared a little paperwork party for you. Just a few forms to fill out, and you’ll be officially part of the crew! Please ensure all forms are completed, correctly named, and numbered as it is provided to you (Attention to detail is key for the company – here is your first test😉).
Disciplinary Code of Conduct
This document outlines our policies and procedures, providing guidance on your conduct throughout your employment.
Code of Conduct Acknowledgement
Kindly sign the form to acknowledge receipt of the Code of Conduct. Stay updated on the Company’s expectations during your tenure.
Epsidon Policies and Procedures
Familiarise yourself with our company’s policies and procedures.
Group Risk Beneficiary Nomination
This provides risk cover for your beneficiary in the event of your death, disability, or severe illness. Please carefully read and complete pages 5 & 6. Note that this requires a manual or digital signature.
Group Life Benefits Brochure
This informational document outlines the benefits provided by the company, supporting the Group Risk Beneficiary Nomination. It is available to all staff at no cost, but is only valid while employed with us.
Employee Onboarding Form
Ensure you complete all personal details and sign manually. Keep this form updated and inform us of any changes.
Medical Questionnaire
This provides essential medical information in case of emergencies at the workplace. Please update us with any relevant changes during employment that you wish to share.
EEA1- Form
This form helps us gather information to analyze our workforce profile in accordance with the Employment Equity Act. Complete all requested information and sign manually.
POPI ET Group. Internal Data Privacy & Security Policy
Internal Data Privacy & Security Policy: Review and familiarize yourself with our Data Privacy & Security policy.
Immediate Family Members
List your immediate family members for family responsibility leave purposes.
Retirement Annuity Brochure and Retirement Annuity Application Form
Review the Retirement Annuity Brochure for clarity, and complete the RA application form. This requires a manual signature.
Compulsory supporting documents
Please include the following supporting documents:
Copy of your ID / Drivers / Passport (in colour if possible).
For the Group Risk document, provide information on your listed beneficiaries along with copies of their IDs and/or birth certificates (in colour).
Proof of banking details (preferably on the bank’s letterhead).
SARS tax reference number (a previous IRP5 or on the SARS letterhead).
Proof of education/certificates.
Voluntary Benefits
If you are interested in the following voluntary benefits, kindly complete the attached forms. Please note that the employer does not contribute towards these benefits:
Discovery
Are you currently with Discovery Medical Aid or want to join/transfer to Discovery? Please Refer to the Discovery Medical Aid Forms by clicking the button below.
Health4Me
Day-to-day benefits that cover your everyday healthcare needs, it includes benefits such as GP and specialist visits, over-the-counter medication, chronic and HIV benefits, maternity, dental and optical benefits, and much more.
Capital Legacy
The Legacy Protection Plan™ integrates Capital Legacy’s services and insurance offerings, giving you peace of mind when it comes to covering the costs of dying, such as executor, conveyancing and testamentary trust fees.
Kaelo Gap Cover
short-term insurance product that helps you cover certain cost shortfalls that your medical aid does not cover. This is only applicable if you have medical aid.
Secura
The app was developed as an emergency “mobile panic button” that connects seamlessly to many of South Africa’s leading private armed response companies, in every region of the country, at the click of a button.
Please Note
It is compulsory that you share ALL the documents (completed in full), along with the supporting documents to the HR Team. It must be submitted before you commence employment to ensure we get you loaded on payroll and can create your contract of employment.
Should you be unable to send it all at once, please ensure to note your outstanding documents in the content of your email and attach the details you have. Help us help you get fully onboarded.
Meet the HR Team
Please send your completed documents and supporting documents to Zweli and Sipho.
