- Print out the attachments and the email.
- Check that all is in order.
- Go to: T:\FD ORDER DESK\IBM SWV\IBM SWV Order Book
- Add the new Purchase details into the order book, you will now have your PO#
- Go to the Shared Folder T:\FD ORDER DESK\IBM SWV\SWV ORDERS
- Open up the template.
- Add in your PO#
- Change the Date to today’s date.
- Add in the End User details: End User SAP Site#, End User Name as per the IBM quote.
- Add in the Reseller details found on the IBM Quote.
- For Product and Pricing the discount for Renewals is 5%
- Change the Product Portfolio to the one you are placing the order for e.g. Cognos (as per the IBM Quote).
- Add in the Part#, Description and Qty
- Check the Ext Cost on the IBM quote, subtract 5% from each item and add this into the Total cost column for each item.
- Save the order to T:\FD ORDER DESK\IBM SWV\SWV ORDERS with the correct details and the order number e.g. SVP SPP order letter 2013 Synergy and Lake International – SWV102726
Email it to: SPPEMEA@ie.ibm.com
Send them: Your PO, Covering Letter if you have one
Subject Heading: Renewal order for BP – Synergy – End User: Metropolitan
They will respond with a mail stating: Contact who is assigned to work on your order.
Send Sales Team confirmation that the order has been placed.
****Accpac the PO using vendor acc# IBGR01